The role of the Administration Assistant is to assist the Finance and Administration Manager with the daily running of administrative tasks within the charity.
Administrative Assistants have many diverse tasks and always need to be friendly and professional with clients and the general public.
Key skills and qualities include:
Confidence with using the telephone, email and greeting people in person.
Flexibility to do different tasks.
Ability to be friendly and polite, even when tired, or under pressure.
Ability to follow procedures correctly, such as processing money for raffle tickets.
For more information please contact firstname.lastname@example.org or call 01623 643476
Welcome and process visitors into the building.
Entering data onto Excel spreadsheets.
Maintaining promotional literature stocks.
Maintaining clean and tidy public areas in the building.
Answering telephone calls and forwarding to the correct members of staff, taking messages where necessary.
Updating noticeboards and display areas.
Maintaining the charity asset register.
Processing incoming and outgoing post.
Assist with counting cash and other basic finance tasks.
Attend ongoing training and strive constantly to improve your abilities.
Faithfully carry out all tasks delegated by the Funding Manager or person in charge.
Maintain any paperwork required by the Funding Manager.
Read and follow notices left by the Manager or other staff.
Be aware of, follow, and help to implement our Health and Safety Policy and procedures.
Give good notice of holidays or days when not available.
Give notice as soon as possible when unable to attend your shift.
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